01
Document arrives by email
Known business contacts send documents to your inbox. plico recognizes the sender and starts automatically.
An operayo product · live in SAP production
plico.
AI-Powered Document Flow for SAP Users
From inbox to SAP S/4HANA: automatically read, checked against your master data, and posted with full traceability. No manual typing.
The starting point
Thousands of documents. Each one entered into SAP by hand.
Payment advices, purchase orders, delivery notes, invoices: as PDFs, spreadsheets, or scans, every supplier in a different layout. Your finance and sales teams type the data into S/4HANA manually.
Based on our experience from discovery workshops, that costs on average around 8 minutes per document. It ties up capacity, delays postings, and is error-prone. That's exactly where plico comes in.
Manual data entry for every single document, across every format.
Month-end bottlenecks when document volume overwhelms the team.
Typos & rework on amounts, IBANs, and reference numbers.
Skilled staff spending their time on routine work instead of review.
Your potential
How much time can plico save your business?
Two or three inputs are all it takes. The calculator instantly shows how much processing time automating your document flows gives back.
Your key figures
Rough estimates are fine — you can adjust them anytime.
2,000
Payment advices, purchase orders, delivery notes, invoices …
8 min
Average processing time in SAP today.
80 %
Share of documents processed without manual intervention (automated processing).
Time saved per year
2,400 h
Per month200 h
Per week46 h
Manual effort today / year3,200 h
Non-binding model calculation based on your inputs. Actual results depend on document types, data quality, and processes — we'll work those out together in a quick check.
How plico works
Four steps. From inbox to posting.
plico runs fully automatically in the background. Your team only steps in where it's actually needed.
02
AI reads & extracts
Read out of any format using AI: invoice number, amounts, date, IBAN, and line items, including a plausibility check.
03
Matched against S/4 master data
Live check against business partners and master data in S/4HANA. Every line item gets a status flag.
04
Posted to SAP S/4HANA
Confident documents are posted directly; uncertain ones go into the review basket with a full explanation for quick approval.
Results from the field
What plico delivers in production.
Figures from a real integration project for automated payment-advice processing.
91 %
Extraction accuracy
77 %
less processing time
83 %
automated processing
~8
months to ROI
Security & Compliance
Automated – under your control.
plico is a BTP application that does exactly what it's supposed to. Nothing more, nothing less.
Clean Core
Postings go exclusively through approved SAP APIs. No modification to the standard — your systems stay upgrade-safe.
Humans stay in control
Uncertain documents land in the review basket with a full reasoning trail. For new customers, plico starts at 100% review: trust is built, not assumed.
Transparent & traceable
Your documents go through a transparent, logged process. So it's always clear what happened.
Use cases
Four processes, one pattern.
plico receives documents, reads and checks them, and hands them off to the right SAP downstream process. Four typical examples across your processes.
Procure-to-Pay
Invoice received → Extraction → Verification → Posting
Read out, checked against the purchase order and goods receipt, and posted in S/4. Uncertain cases go to validation.
Order-to-Cash
Order received → Extraction → Approval → Sales order
PDF and email orders are created as sales orders in S/4. Approval happens before posting.
Record-to-Report · Treasury
Advice received → Extraction → Matching → Clearing
Read out and matched to open items, including the long tail the standard leaves behind. No clearing without approval.
Supply Chain & Logistics
Delivery note received → Extraction → Matching → Goods receipt
Quantities and line items checked, matched to the goods receipt, posting prepared.
One model, many document types: from credit notes to bank statements to customs papers. A new document class is configuration, not a coding project.
See what plico can do for you.
Book a live demo and discuss your specific use case with us, using your own document flows as the example.
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